Universal Office Automation Ltd

Dematerialisation status

• Securities dematerialised have been listed on the stock exchanges.
• Physical certificates were mutilated, cancelled, and depository substituted as registered owner within 15 days.

Universal Office Automation Limited: Trading Window closed from 1 October 2026 until 48 hours after the declaration of unaudited financial results for the quarter ended 30 September 2026.

Resignation of Company Secretary & Compliance Officer

• Change type: resignation from the post of Company Secretary and Compliance Officer.
• Person: Jasbir Singh Marjara, Company Secretary and Compliance Officer.
• Effective date: closing hours of 25 September 2026.
• Reason: preoccupation.

Re-appointment of Independent Director

• Re-appointment of Vipin Kumar Gupta as Independent Director for a second five-year term.
• Term from 12 August 2026 to 11 August 2031.
• Board approved on 10 August 2026, subject to shareholder approval.
• Shareholder approval obtained at the AGM held on 23 September 2026.
• Vipin Kumar Gupta is a qualified Cost Accountant with about 25 years' experience in accounting and finance.
• Specific expertise includes financial management, budgeting, costing, internal controls, and compliance.
• Relationship: Not related to any Director on the Board.
• Reason: Appointment as Independent Director for governance oversight.
• Compliance: Re-appointment under Regulation 25(2A) of SEBI LODR 2015.
• Board composition unaffected beyond independent director re-appointment.

AGM Details

• Date/time: 23 September 2026, 3:30 PM IST.
• Mode: VC/OAVM.
• Remote e-voting window: 20–22 September 2026.
• Attendance: 131 members; proxy not applicable.

Key Resolutions

• Ordinary: Adoption of Audited Financial Statements for year ended 31 March 2026.
• Ordinary: Re-appointment of Rita Gupta as director liable to retire by rotation.
• Special: Re-appointment of Vipin Kumar Gupta as Independent Director for second five-year term.

Voting Status

• Voting results to be displayed on company website by 25 September 2026.

Director Changes

• Rita Gupta re-appointed as director (retiring by rotation).
• Vipin Kumar Gupta re-appointed as Independent Director for second term.

AGM & Notices

• 34th AGM on 23 September 2026 via VC/OAVM.
• Notice and Annual Report available on company website.
• Book closure: 14–23 September 2026 (inclusive).
• Remote e-voting: 20–22 September 2026; cut-off 17 September.

Financial Highlights

• Sales and other income: Rs 11.06 lacs.
• Profit before tax: Rs -0.53 lacs.
• Tax expense: Rs -0.63 lacs.
• Profit after tax: Rs -1.16 lacs.
• Revenue declined year-on-year to Rs 11.06 lacs.
• Depreciation and finance charges were nil.

Going Concern & Liquidity

• Auditor flags material uncertainty on going concern.
• Current liabilities exceed current assets by Rs 178.84 lacs.
• Promoter group support expected to meet obligations.
• Cash and cash equivalents around Rs 13.39 lacs.

Capital & Dividends

• Share capital unchanged; no new equity issues.
• No dividend declared for FY2025-26.
• Reserves negative due to losses; net worth eroded.
• No debt instruments raised during the year.

Board & Management

• Rita Gupta re-appointed as Director liable to rotation.
• Vipin Kumar Gupta re-appointed Independent Director for five-year term.
• Naina Luthra resigned as Company Secretary; Jasbir Marjara appointed.
• Board size six; four meetings held in FY2025-26.

Governance & Controls

• Internal financial controls adequate and functioning.
• Secretarial audit flagged delays; penalty for FY 2024-25.
• Whistle Blower Policy adopted; no complaints in year.
• Independent Directors meeting held Jan 17, 2026.
• Audit Committee met four times; chaired by Vipin Kumar Gupta.

Shareholder Communications

• Annual Report and notices sent electronically; no hard copies.
• Corporate governance certificates provided; non-disqualification certificate issued.
• E-voting and AGM joining details published; proxies not required.